Outlook Keyboard Shortcuts
Clear your inbox faster — Outlook shortcuts with Mac and Windows keys side by side.
| Action | Mac | Windows | |
|---|---|---|---|
| New email | ⌘N | Ctrl+N | |
| Send | ⌘⏎ | Ctrl+Enter | |
| Reply / reply all | ⌘R / ⌘⇧R | Ctrl+R / Ctrl+Shift+R | |
| Forward | ⌘J | Ctrl+F | |
| Search | ⌘⌥F | Ctrl+E | |
| Delete / archive | ⌫ / ⌃⌘A | Delete / Backspace | |
| Mark read / unread | ⌘T / ⌘⇧T | Ctrl+Q / Ctrl+U | |
| Flag for follow-up | ⌃4 | Insert | |
| Go to Mail / Calendar | ⌘1 / ⌘2 | Ctrl+1 / Ctrl+2 | |
| New appointment | ⌘⌥N | Ctrl+Shift+A | |
| New meeting | ⌃⌘M | Ctrl+Shift+Q | |
| Send/Receive all | ⌘K | F9 |
Triage without the mouse
On Windows, land in your inbox and use Ctrl+R to reply, Ctrl+U/Ctrl+Q to toggle read state, and Delete to clear a message — you can process a screen of mail without touching the trackpad.
Jump between modules
Ctrl+1 through Ctrl+4 switch between Mail, Calendar, Contacts and Tasks instantly (⌘1/⌘2 on Mac), which is far faster than clicking the sidebar.
FAQ
What is the shortcut to send an email in Outlook?
Press Ctrl+Enter on Windows or ⌘Enter on the Mac while composing. Windows may prompt you the first time to confirm you want Ctrl+Enter to send.
How do I search my mailbox with the keyboard?
Press Ctrl+E on Windows (⌘⌥F on Mac) to jump to the search box, type your query and press Enter.
Do Outlook shortcuts differ on Mac?
Yes — Outlook for Mac uses ⌘ where Windows uses Ctrl, and some actions map to different letters. Both are listed here.