Outlook Keyboard Shortcuts
Clear your inbox faster — Outlook shortcuts with Mac and Windows keys side by side.
| Action | Mac | Windows | |
|---|---|---|---|
| New email | ⌘N | Ctrl+N | |
| New email (from anywhere) | ⌘⇧M | Ctrl+Shift+M | |
| Send email | ⌘Return | Ctrl+Enter or Alt+S | |
| Reply | ⌘R | Ctrl+R | |
| Reply all | ⌘⇧R | Ctrl+Shift+R | |
| Forward | ⌘J | Ctrl+F | |
| Save draft | ⌘S | Ctrl+S | |
| ⌘P | Ctrl+P | ||
| Delete email | Delete | Delete | |
| Archive | ⌃⌘A | Backspace | |
| Mark as read | ⌘T | Ctrl+Q | |
| Mark as unread | ⌘⇧T | Ctrl+U | |
| Flag for follow-up | ⌃⌘G | Insert | |
| Go to Inbox | ⌘1 | Ctrl+Shift+I | |
| Go to Calendar | ⌘2 | Ctrl+2 | |
| Go to Contacts/People | ⌘3 | Ctrl+3 | |
| Go to Tasks | ⌘4 | Ctrl+4 | |
| Search mail | ⌥⌘F | Ctrl+E | |
| Send/Receive all | ⌘K | F9 | |
| New appointment | ⌃⌘A | Ctrl+Shift+A | |
| New meeting request | ⌃⌘Q | Ctrl+Shift+Q | |
| New contact | ⌘⇧C | Ctrl+Shift+C | |
| New task | ⌘⇧K | Ctrl+Shift+K | |
| Attach file | ⌘E | Alt+N then A+F | |
| Insert hyperlink | ⌘K | Ctrl+K | |
| Bold | ⌘B | Ctrl+B | |
| Italic | ⌘I | Ctrl+I | |
| Underline | ⌘U | Ctrl+U | |
| Copy | ⌘C | Ctrl+C | |
| Cut | ⌘X | Ctrl+X | |
| Paste | ⌘V | Ctrl+V | |
| Undo | ⌘Z | Ctrl+Z | |
| Redo | ⌘Y | Ctrl+Y | |
| Select all | ⌘A | Ctrl+A | |
| Next message | ⌃] | Ctrl+> or Ctrl+. | |
| Previous message | ⌃[ | Ctrl+< or Ctrl+, | |
| Open selected message | ⌘O | Ctrl+O or Enter | |
| Move to folder | ⌘⇧M | Ctrl+Shift+V | |
| Check spelling | ⌘: | F7 | |
| Help | ⌘/ | F1 |
Triage your inbox with the keyboard
In Outlook on Windows, Ctrl+R replies, Ctrl+Shift+R replies to all, and Ctrl+Enter or Alt+S sends. On Mac the compose/reply keys match (⌘R, ⌘⇧R) and ⌘Return sends. The fastest new-message shortcut from anywhere in Outlook is Ctrl+Shift+M (Win) / ⌘⇧M (Mac).
Jump between Mail, Calendar and Tasks
On Windows, Ctrl+Shift+I opens the Inbox, Ctrl+2 the Calendar, Ctrl+3 People and Ctrl+4 Tasks. Outlook for Mac uses the simpler ⌘1–⌘4 for the same four modules. Search is Ctrl+E on Windows and ⌥⌘F on Mac, and F9 forces a send/receive of all accounts.
FAQ
What is the send email shortcut in Outlook?
Ctrl+Enter or Alt+S on Windows, and ⌘Return on a Mac. By default Ctrl+Enter asks for confirmation the first time.
How do I create a new email from anywhere in Outlook?
Press Ctrl+Shift+M on Windows or ⌘⇧M on a Mac. This works even when you are in Calendar or Tasks, not just the Inbox.
How do I switch between Mail, Calendar and Tasks?
On Windows use Ctrl+Shift+I (Mail), Ctrl+2 (Calendar), Ctrl+3 (People) and Ctrl+4 (Tasks). Outlook for Mac uses ⌘1 through ⌘4 for the same views.
What is the reply all shortcut in Outlook?
Ctrl+Shift+R on Windows and ⌘⇧R on a Mac. A plain reply is Ctrl+R / ⌘R.
How do I search my mailbox quickly?
Press Ctrl+E on Windows or ⌥⌘F on a Mac to jump into the search box from any folder.